AdipoSeeds, Inc. (hereinafter refer to as “Our Company”) fully understands the important obligation of personal information management; in addition to complying with the “Act on the Protection of Personal Information” (hereinafter referred to as the “Personal Information Protection Act”), we have established the following privacy policy for the protection of personal information and we make sure that all our employees are aware of it.
1. Collection of Personal Information
Regarding the collection of personal information (as defined in Article 2, Paragraph 1 of the Personal Information Protection Act), Our Company informs the data provider (known as “Provider” below) of the collection purpose and implements the collection through legal, fair means to the extent necessary to achieve the stated purpose.
2. Use of Personal Information
We only make use of personal information within the scope of the following purposes.
- To respond to enquiries, requests, demands, etc. from our customers
- To confirm and contact participants of exhibitions and seminars
- To maintain and establish smooth relationships with our business partners
- Make use of personal information collected from recruitment applications and enquiries as materials for internal reviews
- To carry out clinical study and other research and development in conjunction with our business
- For the achievement of other specified individual purposes in addition to the above
3. Provision of Personal Information
Our Company shall not provide personal information to any other third parties without the prior consent of the Provider, except the cases based on laws and regulations. When Our Company outsources all or part of our personal information management to a third party, we shall do so only to the extent necessary to achieve the usage purpose. In that case, Our Company shall sign a confidentiality agreement with the third party to supervise the use of personal information of the Provider as an appropriate management.
4. Implementation of Safety Policies
Our safety policies about our possession of personal data are as follows.
| Formulation of basic policy |
To secure appropriate handling of the personal data, this privacy policy is formulated as a basic policy about “the observance to the related laws, regulations and guideline", “the responsible person of inquiry and complaint processing”, etc. |
| Maintenance of rules about the handling of the personal data |
The information management regulation is formulated to regulate the handling, the responsible person, the person in charge and their duties for every stage such as acquisition, use, storage, transfer, deletion, disposal, etc. |
| Organized safety management measures |
The responsible person is appointed to handle the personal data, both the range of staffs who can handle the personal data and the scope of the personal data which every staff can handle are classified, the report and contact system to the responsible person is maintained when the fact or the indication of the violation of the law and the information management regulation.
The self-check about the situation of handling the personal data is carried out periodically and the inspection is also carried out by the other department or the third party. |
| Human safety management measures |
The training about the handling the personal data for our employees is carried out periodically.
The article about the confidentiality of the personal data is included the work rule. |
| Physical safety management measures |
The physical access of employees to the area handling the personal data and the scope of devices which can be brought to the area are limited. The prevention measure of the access to the personal data by the person who does not have authority is also implemented.
The measure to prevent the device, electronic medium and document which contain the personal data from being stolen or lost is implemented. The measure to prevent the personal data from being easily found when the device, the electronic medium, etc. are moved including the movement inside the office. |
| Technical safety management measure |
Both the range of employees and the scope of the database etc. of the personal data which each employee can access are limited by the technical access control.
The structure to prevent the injustice access by third party to the information system handling the personal data is implemented. |
5. Disclosure, Correction, and Deletion of Personal Information
When the Provider requests a disclosure of the personal information and the record of the transfer to third party which means the record of the transfer to third party defined in Article 33 Paragraph 5 of the Personal Information Protection Act, correction, deletion, suspension of usage or transfer, or disposition of personal information based on the Act on the Personal Information Protection Act, Our Company shall respond accordingly within a reasonable period. However, this does not apply when our obligation is not stipulated by the Act on the Protection of Personal Information, along with other laws and regulations.
6. Enquiries
For requests for disclosure, opinions, questions, complaints, and other enquiries regarding our basic privacy policy, please contact us at the below.
7. Compliance and Improvement
Regarding our privacy policy, Our Company shall comply with laws and regulations applicable to the protection of personal information; we shall also work on continuous improvement for the proper management of personal information.
Junji Fuwa, CEO
AdipoSeeds, Inc.Yamato Bldg. 8F,5-27-3, Sendagaya, Shibuya-ku, Tokyo, 151-0051, Japan
